Atlanta, IL. (ECWd) -
Did the Atlanta Public Library District “lose” a $10,000 CD, or do the trustees not take their job seriously?
The September 15, 2016 minutes (here) reflect then-Trustee and Treasurer, Bill Thomas, presented the treasurer’s report to the board, including “…the purchase of a $10,000 CD…[and]…new savings account…established for the $10,000 anonymous donation.” Thomas was also present at the next board meeting where the September minutes were approved as written. Motion passed.
Financial reports show the purchase. The check register shows a $10,000 CD purchase on 8/29/16, and the P&L shows $10,000 in “651 CD Purchase”. The Review of Board Minutes Compliance Report for July 1, 2016 to June 30, 2017 states “…have found no discrepancies. We therefore certify the accuracy and completeness of the Secretary’s records.”
Now, in response to an inquiry on the $10k CD, the library states the CD never existed. Two years later the trustees realize it was all a mistake and “there was no way to differentiate in QuickBooks between a CD purchase and a savings account deposit.” What version of QuickBooks did they use that can’t differentiate between the two? The Monthly Report was not generated by QuickBooks, yet it states a CD purchase.
Not one trustee, nor the treasurer, went on record two years ago stating the CD did not exist? Not one trustee, nor the treasurer, realized this?