McHenry Co. (ECWd) -
The featured photo for this article is one of many we captured from the online vacation pictures of the Miller's family trip to Florida for a cruise. Pictures have what is called metadata, detailed information embedded in each picture taken.
The main page of their vacation portfolio showed vacation dates of March 24 - March 31, 2017 (8 days). The metadata in the pictures we captured match the posted dates.
The Road District payroll records provided by the Township reflect a pay period of March 23 - April 4th, 2017.
Applying the 8 days of vacation, there is only 1 non-vacation day during the first pay cycle, March 23, 2017. That leaves April 1, 2017 - April 5, 2017, (5 days), as non-vacation days of which two of those days fell on a weekend.
Upon confirming what we believe to be possible payroll theft of funds, we took our information to the authorities.
Anna May Miller's pay for this two week period reflects 80 hrs of regular time and 9 hrs of overtime. Keep in mind, they could not get overtime until they hit 40 hrs in a pay cycle, which means the 9 hrs of claimed overtime had to have come from the second week in this pay period. Considering Anna May was on vacation all but 1 day of the first pay cycle, the most that should have been claimed is 8 hrs for that day before vacation, assuming that was not the day she flew. If she flew to Florida on that day the problem could be bigger.
The second pay cycle only has 3 workdays in it and one weekend (2 days). Knowing how dedicated Anna May was to her job, (that's sarcasm as we have no clue how dedicated she was), let's give her the benefit of the doubt and assume she worked all of those 5 days, which included a weekend and a day after vacation. We all want to go right back to work on a Friday right after 8 days of vacation and a day of travel back from Florida....NOT!
She received 9hrs of overtime. This could have only been earned from the second week of this pay cycle.
- 1st pay cycle - 8 hrs of regular pay potential- maximum. (on vacation all other days)
- 2nd pay cycle - 40 hrs of regular pay potential - maximum because anything after that is over time.
- Maximum pay assuming every possible day she was not on vacation was worked, 48 hrs regular pay, plus overtime which was recorded as 9 hrs.
With only 48 hrs of potential regular pay possible, how does one earn 80 hrs of pay? The 9 hrs of claimed overtime could have only come from the second pay cycle since it is not permitted until 40 hrs are worked according to policy, thus it had to have been from the second pay period in that pay cycle.
How does one get paid for 80 hrs of pay during a period where they are out of the state and country for at least 8 days, leaving a maximum of 6 working days that include a weekend?
There is only one argument we could come up with that would support so many hours while out of the state and country.
She worked while on vacation and logged her time on her time cards?
While we would love to compare time cards to the payroll record we have, we can't since the Township refuses to give them up, even though we know they exist.
Of interest in this matter is the fact the very web pages with photos we referenced during our meeting with the authorities have all been scrubbed and it was done within 24hrs of our meeting. They were the only people we shared this info with. If they questioned those responsible for bookkeeping, payroll, or writing checks, it would appear they got scrubbed because they knew it was damning evidence. If they have not been questioned, why would the Miller's scrub ALL their vacation trips from their Google photo page? When I say ALL, they scrubbed previous vacation photos as well. It's OK though, we have captured it all in anticipation of such action.
We do not know who managed payroll for the Township Road District, other than the Supervisor signs checks and the Board is supposed to audit those payments. We have been told it was Anna May but have not been able to confirm that as fact.
Since the township refuses to give us the time cards, we can't answer all the questions that may arise from this exposure. We only know the records provided and the evidence from photos we have captured tell us the math does not add up.
If Anna May makes the claim she worked while on vacation and that is how all this math would add up, there is just one more problem with such a claim.
The payroll records do not reflect any vacation time during this period?
Have they come up with a way to not burn up vacation time all while going on vacation?
One would think if you were on vacation for 8 days out of the state and country the records would reflect the use of those days on the payroll cycle. Not the case with Anna May Miller's March 2017 vacation trip.
Stay tuned for the next update on how vacation payouts in violation of the policy will be something the taxpayers get to pay for as long as those recipients are collecting retirement.